Upon receipt of our completed Registration Form and Registration Fee, we will make an appointment to view your property. Having made our assessment we will write to you to advise on the likely rent level. If you are happy with our recommendations your property will be placed on our Register.
Appointments are then made for prospective tenants to view, although some tenancies are arranged unseen. Once a suitable occupier has been found, we will advise you of this and upon receiving your confirmation that you wish to proceed, we will forward an agreement to the tenant for signature and return. At this point a 30% holding deposit and refundable security deposit of 25% of the rental will be due from the tenant. Payment of the balance is made to us prior to the Championship, at which stage 80% of the rental, less the agents commission of 12% plus VAT is paid to you (subject to a minimum fee of £300 plus VAT)
The standard letting period will be for ten days from 12 noon on Friday 10 th July until 12 noon on Monday 20 th July. The exact rental period will be agreed with each tenant at the time of booking. Once you have returned to the property and it is agreed that the property has been left in good condition, we will then return the deposit to the tenant, less the cost of any telephone calls made by the occupier during the rental period.
Prior to the letting you will need to contact BT or your ‘phone company to ask them to let you have an interim bill and for them to forward another bill at the end of the tenancy. We will then need a copy of the bill for the period of the agreement in order to pass charges on to the occupier.
The Gas Safety Regulations.
It will be necessary for all gas appliances to be inspected by a Gas Safe Register Registered Fitter before the event to comply with the Gas Safety (Installation & Use) Regulations 1994. We will then need a copy of the Gas Safety Certificate for our records.
The Electrical Equipment Regulations.
This covers all mains household electrical items and requires that the supplier of such goods ensures that they are safe. This includes flexes, correct fusing and plugs. Prior to the tenancy it is recommended that portable appliances supplied should be checked by means of a PAT test from a suitably qualified contractor. You should satisfy yourself as to the soundness and safety of the electrical installation. Industry guidelines specify that electrical circuitry should be tested at least every five years.
The Furniture & Furnishings Regulation.
It is an offence to supply any furniture as part of a letting unless it meets the cigarette, match and ignitability tests. Furniture manufactured prior to 1950 is not covered by the regulations. Any furniture manufactured after March 1990 is likely to comply. Should furniture not have the relevant compliance labels affixed/sewn in, then a signed statement will be required from you confirming compliance and that documentary proof of purchase can be provided if requested. A copy of this should be registered with us. The regulations apply to sofas, beds, mattresses, headboards, garden furniture where it is suitable for indoor use, scatter cushions, pillows and covers. The regulations do not apply to carpets, curtains, towels or bedclothes.
A smoke alarm must be equipped on each storey of the premises on which there is a room used wholly or partly as living accommodation (a bathroom or lavatory is to be treated as a room used as living accommodation).
Carbon Monoxide Alarms.
A carbon monoxide alarm must be equipped in any room of the premises which is used wholly or partly as living accommodation and contains a solid fuel burning combustion appliance.
You as the owner will be responsible for the hand over and takeover of the property at the beginning and end of the Tenancy. If this is not possible, then keys for the front door (one for each occupant) must be deposited at our office at least a week ahead of the event. Front doors keys only will be required.
You will need to inform your Insurance Company of your intention to let your property. We suggest you do this as soon as the letting is confirmed and in any event, prior to the letting.
A retention of 20% of the gross rent will be held by us. This will be used to defray the cost of cleaning etc. of the property if it is not in an acceptable condition at commencement of the letting. Likewise, we hold a security deposit from the tenant should the property be left in an unacceptable condition at the termination of occupation. This bond also covers the cost of telephone calls. These procedures give confidence to both parties and should help in securing a successful result.
Nearer the time of the letting we will ask you to complete and return a Landlords Questionnaire so that we have a note of any emergency contact numbers.
We produce a standard list of useful information to assist the tenants during their stay. This includes details of local restaurants, take-aways and numbers for local emergency services.
To enable you to prepare your property for letting, we have detailed below a list of items which are expected by the tenants from our previous experience.
All beds to be made up.
Mattress covers on all beds to be occupied.
A spare set of linen for each bed, where possible.
One set of towels per person.
Provision for hanging clothes and minimum of 3 drawer space.
Must be left clean and tidy.
Kitchen and Bathrooms
Required to be scrupulously clean and tidy.
Refrigerator to be left empty and cleaned.
A small area of freezer space to be available and it is suggested your own freezer supplies are stored in a bin liner.
Non-perishable dried stores may be left in kitchen cupboards.
Kitchen cupboards must be clean and tidy.
If the property has gas tank/oil central heating then the Owner is to ensure that there is a sufficient supply for the duration of the Tenancy.
If the property is not on mains sewers then the Owner is to ensure that any septic tanks are emptied prior to the Tenancy.
Any items of value, sentimental or monetary, to be put away with any irreplaceable tableware or glassware.
Areas of the property not included in the let (lofts, garages, studies etc.) must be locked.
At least one television in good working order must be made available.
Instructions for any equipment, central heating controls, door and window locks etc. to be left in kitchen.